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Management Tools

GHSA produces a number of key resources to help State Highway Safety Offices (SHSOs) most effectively manage their programs.

GHSA Policies and Procedures Manual

Updated September 2016. Additions have been underlined for ease of identification.

DISCLAIMER: The GHSA Policy Manual September 2016 update does NOT include the parts of the new NHTSA IFR requirements (dated May 23, 2016) which pertain to FY18. Those parts are subject to public comments which close October 31, 2016. The GHSA Policy Manual will be updated again when NHTSA responds to the public comments and finalizes the IFR.

GHSA Policies and Procedures Manual cover page

This manual is a guide to assist staff in administering the NHTSA traffic safety grant program in compliance with applicable state and federal laws and regulations.

It is intended for use by SHSO personnel, Department of Transportation employees, state and local government officials, and anyone interested in the procedures which are followed by the SHSOs.

Monitoring Advisory

Updated November 2015

DISCLAIMER: GHSA guidance documents have not been updated to include the requirements in the IFR published in the Federal Register on May 23, 2016, which implement the FAST Act.

GHSA Monitoring Advisory cover page

The Monitoring Advisory helps SHSOs monitor the federal funds that have been allocated to subrecipients to ensure that the funds are being spent in the manner intended.

This newly updated document includes a collection of traditional and new ideas from a number of states who have created comprehensive policies and procedures, developed handy checklists, designed unique forms, launched electronic systems, and more.

Maintenance of Effort (MOE) Advisory

DISCLAIMER: GHSA guidance documents have not been updated to include the requirements in the IFR published in the Federal Register on May 23, 2016, which implement the FAST Act.

November 2014

MOE Advisory cover page

This document PDF provides advice regarding the annual calculation of maintenance of effort (MOE) required of the states to qualify for three of the Section 405 grant programs. The Advisory is based upon the official NHTSA Guidance PDF and includes examples from three states.

Each state is responsible for calculating their MOE in a manner which they believe meets the statutory requirement using their best available information.

Management Review (MR) Materials

Additional MR materials are available exclusively to members. Log in to my.ghsa.org and click on Members Only, then Management Review Materials on the left side navigation.

MR and Deadline Reminder Table

Updated Feb. 2016

DISCLAIMER: GHSA guidance documents have not been updated to include the requirements in the IFR published in the Federal Register on May 23, 2016, which implement the FAST Act.

Management Review and Deadline Reminder Table cover page

This table Word doc icon [194 KB, 15 pgs.] can assist states in: tracking key Management Review Elements; identifying important deadlines; and identifying best practices related to the Highway Safety Plan, monitoring and grant management.

The table is a Microsoft Word document to allow for easy modification. Simply save file to your computer and open it in Word.

Management Review Self Assessment Checklist

DISCLAIMER: GHSA guidance documents have not been updated to include the requirements in the IFR published in the Federal Register on May 23, 2016, which implement the FAST Act.

File Date Description Pgs.
Checklist Word icon
For FY 16 and beyond as well as FYs 14 & 15
Feb. 2016 Tool for states to assess their grant funds administration prior to and between MRs 53
Checklist Word icon
For older FY 15 grants only
Jan. 2016 Tool for states to assess their grant funds administration prior to and between MRs
51
Timeline Word icon Feb. 2016 Schedule for implementation 4
Summary of Changes to MR Elements FY 16PDF Feb. 2016 Major changes to the MR Elements (12/2015) as they affect the FY 16 only version of the MR Self-Assessment Checklist 2
Purpose and Instructions PDF Feb. 2016 Includes project background and instructions for use 4

Transparency Requirements

GHSA Monitoring Advisory cover page

This page includes information SHSOs need to comply with the Federal Funding Accountability and Transparency Act (FFATA) reporting requirements.

Additional Management Resources

NHTSA Highway Safety Grant Management Resources Site
This site provides information to assist State and Federal professionals to manage highway safety grant programs administered by NHTSA. Included are: U. S. Codes, Code of Federal Regulations, and OMB Circulars; NHTSA Grant Funding Guidance including MAP-21; Section 402-grant guidance; Glossary; and Guidance on selected traffic safety topics.
Office of Management and Budget (OMB) Federal Audit Clearinghouse
Supports OMB oversight and assessment of federal award audit requirements.