Sample Position Descriptions
Grant Program Manager
General Summary of Function/Purpose of Position
This position functions as the Federal grants manager for the State Highway Safety Office (SHSO). This position is responsible for the development of the annual grant development plan and assists with the development of the goals and objectives in the annual Highway Safety Plan (HSP). In addition, this position provides oversight for the administration of numerous traffic safety grants and assures compliance with all deadlines. The position provides assurance of performance impact and compliance with Federal regulations for all grant projects. This position provides oversight for the Law Enforcement liaison positions, the Occupant Protection, Emergency Medical Services, Impaired Driving and Youth Traffic Safety programs. The position is responsible for the organization and management of the division’s grant monitoring program to ensure that State and Federal regulations are met. The position also is responsible for the maintenance and system improvements for the office’s web-based grant application program.
Provide oversight and coordination of all grant activities for traffic safety grant projects. 40% of time
- Provide training to the program staff as needed in the management of Federal grant programs and other duties related to the coordination and facilitation of traffic safety programs and activities.
- Provide guidance and direction for program staff on grant management issues.
- Monitor grant progress reports on a quarterly basis to assure intended grant and program objectives are being met and are in compliance with Federal standards and regulations.
- Organize and coordinate annual grant orientation training for staff and grantees.
- Conduct yearly review of grant management requirements and grant application to ensure that these documents are current and in compliance with Federal and State regulations.
- Assure annual completion of all grant development tasks in accordance with established SHSO, State and Federal deadlines.
Annually develop the performance based Grant Development Plan in accordance with the Federal requirements of the U.S. Department of Transportation, National Highway Traffic Safety Administration (NHTSA). 25% of time
- Oversee activities required to solicit input from State and local traffic safety partners into the SHSO grant development process.
- Review and approve traffic safety Grant Development Plans for inclusion into the State Highway Safety Plan (HSP). Plans must be based on problem identification, consider State and national priorities, contain measurable outcomes and show potential program impact.
- Design and direct activities that accomplish statewide goals, i.e. recommend training for a variety of disciplines, host conferences, develop agendas, and initiate projects.
- Assure compliance with all established deadlines, including grant development, monitoring and completion of grant activities.
- Actively participate in State and national conferences, meetings and trainings for strategic planning and implementation purposes.
Provide oversight and coordination of the Program Management Section. 25% of time
- Assist assigned staff with establishing priorities, coordinate activities, provide guidance, and direct and participate in the development of related policies and procedures.
- Supervise staff, including approving leave requests, making assignments, conducting employee performance appraisals, conducting interviews, making hiring recommendations, etc.
- Participate fully in the continuous improvement of the SHSO operational and strategic processes, keeping with the Department and Division Mission and Vision statement as well as the SHSO Guiding Principles.
- Represent the office and the director at various meetings, presentations and conferences. Make presentations as requested to staff, traffic safety partners, statewide audiences, and law enforcement groups.
Coordinate, manage and conduct a portion of the annual traffic safety grant monitoring process as provided in Federal guidelines. 10% of time
- Oversee the selection of grants to be monitored based on identified risk factors and established policies. Assure monitoring policy is in compliance with Federal standards and updated as necessary.
- Determine prioritization of grants to be monitored and coordinate preparation of the on-site monitoring schedule.