Exhibit Registration
Each booth space costs $1,100 for GHSA State and Associate Members and $1,200 for nonmembers, with a $25 discount for online registrations with credit card payment. Discounted rates are offered for rentals of three or more booths. Contact GHSA for more information.
How to Register
GHSA offers two convenient ways to register:
- Online
($25 discount, credit card payment only)
Members: Login is required to get the member rate. Login at http://my.ghsa.org.
Nonmembers: If you have previously created an account with GHSA, login to http://my.ghsa.org. Under Bookmarks, on the side navigation, click on Exhibit Registration, or register without web account here.
- Mail completed form, with payment, to GHSA
Download PDF registration form
Each exhibitor registration includes:
- One 10’ x 10’ booth
- 10’ back drape and 3’ side drapes
- 6’ table w/ chairs and wastebasket
- 7” x 44” one-line identification sign
- On-site service center for setup, move in and move out
Each booth purchase entitles you to one meeting registration. Any other individuals who will be staffing your exhibit booth must register and pay using the meeting registration form and indicate they are an additional exhibitor registrant where prompted.
Register by Friday, July 20. Full payment must accompany your registration. Major credit cards are accepted. Checks/money order should be made payable to GHSA.
Exhibit Cancellation
Refunds (minus a $50 service fee) will be given for cancellation requests made in writing on or before July 27. No refunds will be given after that date. Email cancellation requests to Stephanie Nguyen at snguyen@ghsa.org.
Booth Assignments
Indicate your top three choices when registering. Final booth selections are based on the order in which your registration is received, with priority given to Sponsors and GHSA State and Associate Members.
General Information
By submitting the Exhibit Registration, the exhibitor is contracting with GHSA and agrees to follow all of the rules explained herein. Please note that benefits of exhibiting at the GHSA Annual Meeting do not include use of GHSA’s logo without expressed written consent.
Official Decorator
Alliance Nationwide Exposition and Event Services is the official decorator/service contractor for the meeting. More information, including a complete exhibitor service manual will be coming soon.
Liability & Indemnification
Alliance Nationwide Exposition and Event Services (Alliance) and Governors Highway Safety Association (GHSA) will defend, hold harmless, and indemnify its employees and agents, from and against any and all claims and against all liability costs and expenses, including attorney fees, resulting from claims of injury (including death) to persons or damages to property arising out of or resulting from the sole negligent or intentional acts of Alliance, GHSA or any other trade show service provider(s), exhibiting companies, employees, agents, attendees or invitees of any of them.
Exhibitor Conduct
Exhibits that include audio-visual equipment or any noise-making machines may not disturb other exhibitors or their patrons. GHSA reserves the right to evict any exhibitor who, because of noise, conduct, method of operation or other distraction, detracts from the educational nature of the exhibit.
Should an eviction occur, the exhibitor forfeits all monies paid and will not be entitled to a refund. Exhibitors may not deface any part of the exhibit facility or hotel property. Nothing may be affixed to the exhibit facility or hotel property without the expressed permission of the official exhibit contractor and the hotel.
Any costs arising out of negligence will be the sole responsibility of the exhibitor. Exhibitors acknowledge that GHSA and the Westin Peachtree Plaza do not maintain insurance covering exhibitor property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering losses by the exhibitor.
Exhibitors acknowledge their responsibility under the Americans with Disabilities Act to make their booths accessible to persons with disabilities. The exhibitor agrees to indemnify and hold harmless GHSA, the hotel and exhibit company against costs, liability or damages arising out of or caused by exhibitor’s failure to comply with the Act.
Installation & Dismantlement
Installation and dismantlement of exhibits must occur during the times and on the dates specified. Any booth not set or occupied by the close of the installation is subject to forfeiture and loss of refund to the vendor. No exhibit may be installed after the exhibit area opens to registrants or dismantled prior to close of the exhibit area on Tuesday, August 28 at 12:00 p.m. Exhibit tear-down is scheduled to take place from 2:00 p.m. – 5:00 p.m. on August 28.
Questions About Exhibiting?
Contact Stephanie Nguyen at 202-789-0942 x190 or snguyen@ghsa.org.
